The Executive Assistant provides administrative support for the Chief Executive Officer, executive management team, and the Board of Directors. This position requires superior initiative, judgment and discretion, excellent written and oral communication skills, a high level of accuracy, time management skills and the ability to work successfully with a variety of personalities and individual styles in a professional manner.
Bachelor’s degree required. A minimum of two (2) years administrative experience is required, executive level support is preferred. Demonstrated proficiency in MS Office including Outlook, Word, Excel and PowerPoint is required.
Provide general administrative support to the CEO and Leadership Team
Coordinate and manage meetings for CEO and board members
Manage CEO correspondence including phone calls and some responses including thank you letters
Make arrangements and provide logistical support for internal and external meetings
Prepare monthly information packets and record official minutes for Board of Directors, Finance, and Executive Committee meetings, and other meetings as necessary
Maintain updated Board of Directors, biographical information, forms and files
Organize and maintain agency historical data and documents
Track and record in-kind donations, receiving and compiling monthly reports from Site Coordinators
Track and verify a variety of different project goals
Assist with a variety of special projects and events
Participate in the CIS team approach to service delivery and problem solving
Promote and maintain agency culture, standards, and systems
Perform all other duties as required by the CEO
Must be willing to demonstrate core competencies:
Understand the purpose of communication and use appropriate method of communication for the situation
Use clear and specific language utilizing “I” statements
Display active listening skills (e.g., reflecting, body language, asking for clarification, etc.)
Respond to phone and email messages in a timely manner
Use discretion when sharing information
Establish a system for information sharing and follow-up
Demonstrate initiative in communicating with CEO and asking for clarification in assignments or scheduling without being prompted
Demonstrated proficiency in MS Office including Outlook, Word, Excel and PowerPoint
Demonstrate ability to formulate appropriate questions to seek out technical support in a timely manner.
Demonstrate strategies to retain technical information as relevant to job function, such as the ability to recall technical instructions, policies and procedures.
Ability to anticipate and respond to technical needs based upon work environment and changing staff needs at local offices, such as requesting more or different computer equipment, software or IT solutions.
Communicate articulately, knowledgeably, and appropriately for the audience
Adapt to changing situations and recognize the political and relational implications of actions
Build relationships and utilize various networks and community connections to get desired results
Communicate via written documentation in a professional and relational manner
This position is supervised by the Chief Executive Officer.
This is a full-time position of 40 hours per week that includes a benefits package and days off at Thanksgiving and Christmas holidays. Applicants must be willing to be flexible in weekly work schedule to accommodate evening or weekend events or meetings as needed throughout the year. All applicants must be willing to work in an environment that is sometimes loud and busy. The ability to be able to go up and down stairs is necessary in order to meet with and work with the administrative team in accomplishing the duties of this position.
Interested applicants should submit resume for consideration along with a cover letter explaining interest in the position and applicant’s experience and education that align with competencies required for the position. Applicants should also refer to their own experiences that would help them be aware of and sensitive to the mission of the organization. Resume should be sent to firstname.lastname@example.org. Communication via email only, please.
Join the Team as a Site Coordinator
Make a difference in a challenging yet rewarding work environment. CIS South Central Texas has occasional vacancies for the position of Site Coordinator which is a campus-based, general social work position. A Site Coordinator is committed to the CIS mission of “helping students succeed in school and make positive life choices” and is responsible for working with at-risk students within the public school system to achieve that mission.
True to the “community” in Communities In Schools, Site Coordinators work in collaboration with school faculty, administrators, and community members to support student opportunities, while maintaining outreach to families through communication and home visits. Other job duties include providing students with one-on-one attention through services such as student counseling and academic assistance, as well as managing students in group activities both on campus and during field trips. Site Coordinators are responsible for finding resources needed by students and their families and as such, we have developed positive working relationships with community partners throughout our service area. Site Coordinators work with all students on the assigned campus at one time or another throughout the school year but are tasked with working intensively with approximately 100 or so students. These students are case managed – a process that includes a holistic assessment of each student’s functioning, identifying the child’s needs, becoming familiar with the resources that are already being provided to the child through the school or at home, and then developing a plan of service for each child with the goal of helping them to develop positive self-esteem, successfully navigate the school year both academically and environmentally, and setting goals for their future.
In our secondary schools, a key component of the work we do surrounds counseling, especially with mental health issues. As a result, we will only hire qualified Master’s level Social Workers or Counselors at our secondary schools. Those with a professional license in those fields are compensated for such. At elementary school sites, we can be more flexible. Essential qualifications there include at least a Bachelor’s degree in social work, sociology, counseling, psychology, or other social science field. It is important to realize that the position for which we are hiring is not a teaching position, so teaching certification is not really applicable. Applicants should have the ability be energetic, enthusiastic, and positive in a setting that may, at times, be emotionally demanding. Furthermore, social work and/or counseling experience is helpful, with the ability to effectively communicate in Spanish to bilingual or Spanish-speaking students and families an advantage.
Potential vacancies are most likely during summer months leading up to the school year. Site Coordinators work in accordance with the school calendar of the campus to which they are assigned, typically taking school holidays, and working the additional months of June and August. A 40-hour week is expected. Salary is commensurate with experience, education, and licensure.
How to Apply
If you have a strong desire to make a difference and you meet the essential qualifications, please send your resume and letter of interest to the Chief Executive Officer, Christine Douglas, at Chris@cissouthcentraltexas.org. Due to the large number of applicants, only those who explicitly follow the application instructions will be reviewed. Resumes will be kept on file only for three months. If you wish to send a new resume every three months that is acceptable.
CIS South Central Texas is an Equal Opportunity Employer.
CIS may provide a valuable, real-world working experience for students completing a social work, sociology, counseling, or psychology degree. If you are seeking an opportunity to learn from dedicated professionals in a supportive environment, please send your resume and letter of interest to Chief Executive Officer, Christine Douglas, at Chris@cissouthcentraltexas.org.
Communities In Schools of South Central Texas is an Equal Opportunity Employer